Academic Standards

Fulltime Enrollment - Fall and Spring

Undergraduate students must be enrolled for a minimum of 12 quarter hours to be classified as fulltime; registration for a minimum of 8 quarter hours is full-time for graduate students. Special permission must be granted to enroll in more than 16 hours for undergraduate students or 12 hours for graduate students per quarter. Such permission must be approved in by the Academic Dean before registration.

Grading Policies

Grades shall be assigned to individual students on the basis of the instructor's judgment of the student's scholastic achievement using the grading system below.

GRADING SYSTEM

Percentage Equivalent Grade Undergraduate Graduate Grade Points
100-93 A Excellent Excellent 4.0
92-90 A-     3.7
89-88 B+     3.3
87-83 B Good Satisfactory 3.0
82-80 B-     2.7
79-78 C+     2.3
77-73 C Satisfactory Below Standard 2.0
72-70 C-     1.7
69-68 D+     1.3
67-63 D Minimum Passing Failure 1.0
62-60 D-     0.7
Below 60 F Failure Failure 0

OTHER GRADE MARKS USED

Grade Undergraduate Graduate
I Incomplete Incomplete
IP In Progress In Progress
W Withdrawal Withdrawal
M Missing Grade Missing Grade
NF Non-Attendance Failure Non-Attendance Failure
P Pass (C- or better) Satisfactory Completion (B- or better)
NP No Pass/No Credit No Pass/No Credit (Unsatisfactory)
E Conditional Conditional
AU Audit Audit

Incomplete Grade (I)

The "I" (Incomplete) grade is given when the course is not completed by the end of the term for acceptable reasons. If this grade is not removed within ten weeks of the end of the quarter, it becomes an "F."Students are permitted to withdraw from courses and receive a "W" only during the first half of any course. Students desiring an exception to this rule must petition through the Registrar's Office. "W" will not be calculated in the grade point average.

In Progress Grade (IP)

The grade of "IP" (In Progress) is issued only in the special circumstance of a course registered for in one term is to be completed by registering for the companion course in a subsequent term. Upon successful completion of the final course, the instructor changes the IP grade to the appropriate grade. IP grades are not included when calculating the grade point average.

Withdrawal Grade (W)

A grade of "W" (Withdrawal) is issued when a student formally withdraws from a course. The withdrawal must be initiated by the student in accordance with the procedures and due deadline dates. "W" grades carry no credit and are not included when calculating the grade point average.

Missing Grade (M)

A grade of "M" (Missing Grade) is issued when no grade has been reported to the Enrollment Office. "M" grades carry no credit and are not included when calculating the grade point average. "M" grades will change to a grade of "NF", one term after the initial term. Once converted to an "NF", cannot be changed.

Non-Attendance Failure Grade (NF)

The grade of "NF" (Non-Attendance Failure) may be given by a professor for excessive absences by a student or when a student stops attending the class. This grade will be computed in the grade point average like a grade of "F." "NF" grades cannot be changed after initial submission and other grades cannot be changed to a "NF."

Conditional Grade (E)

A grade of "E" (Conditional) is earned only in continuing courses. This grade can be raised to a "D" by doing "C" grade work in the remainder of the course; otherwise, it becomes an "F".

Audit Grade (AU)

A grade of "AU" (Audit) is issued when a student's attendance in an audited course is deemed adequate. AU grades carry no credit and are not included when calculating the grade point average.

GRADE POINT AVERAGING AND DEFICITS

The term "average" refers to the grade point average (GPA) for work completed at the university. Grades received at other institutions are NOT averaged with grades received at Olivet University for the purpose of meeting university average requirements.

Averages are determined by computing the ratio of grade points to quarter hours attempted.

A grade point deficit is defined as the number of grade points below a C average on hours attempted at Olivet University. If the grade point average is less than 2.0, there is a grade point deficit.

Only grades higher than C will lower a deficit.

Calculating the Grade Point Average

  • Multiply grade value times the number of credit hours for total grade points.
  • Divide the total number of grade points by the number of hours carried.

Calculating the Grade Point Deficit

To determine grade point deficit students must first calculate the grade point average.

  • Multiply the total Olivet University hours carried for a grade by 2 (for 2.0 GPA) and
  • Subtract the total grade points earned to determine the deficit.

For instance, if a student has taken 100 hours for a grade, then 200 grade points are needed for a 2.0 GPA.

If there are 196 grade points, there is a 4-point deficit.

In compiling a student's grade point average, the following factors must also be taken into consideration:

  1. When transfer credit is awarded, the transfer grade is not computed in the grade point average.
  2. When a student repeats a course, both the initial grade and the repeat grade appear on the transcript. However, only the last completion mark will be included in the grade point average.

GRADE APPEAL

The normal appeal procedure begins with a consultation with the professor concerned. The following are the steps to filing a grade appeal:

  1. Prior to the end of the quarter following the course in which the contested grade is issued, the student will request that the faculty member reconsider the grade that was awarded.
  2. If dissatisfied with outcome of faculty decision, within 10 days of the faculty member's decision, the student may appeal in writing to the College Dean or Director.
  3. Within 10 days of the College Dean or Director's decision, the student may submit a written appeal to the Academic Dean.
  4. The student is responsible to monitor email daily throughout the appeals process.

Academic Honesty

Students shall maintain academic honesty in the conduct of their studies and other learning activities at Olivet University. The integrity of this academic institution, and the quality of the education provided in its degree programs, are based on the principle of academic honesty.

The maintenance of academic integrity and quality education is the responsibility of each student within this University. Cheating and plagiarism in connection with an academic program is as an offense for which a student may be expelled, suspended, put on probation, or given a less severe disciplinary sanction.

STUDENT RESPONSIBILITIES

  • Students are responsible for knowing and understanding the rules of Academic Honesty as outlined in the college catalog, to include fabricating information and data, cheating, facilitating academic dishonesty, and plagiarizing.
  • Students are responsible for communicating with the instructor if they do not understand how the policy applies to a particular class or assignment. Students are responsible for utilizing the library resources on academic honesty and plagiarism to fully understand the differences between a citation, giving credit, original writing, and plagiarism.

Faculty Responsibilities

  • Faculty must report all incidents of student dishonesty and the actions taken to the Office of the Dean of Students.

    The reporting must include: a) Student name; b) Student ID number; c) Course code, title, and quarter taken; d) The issues of dishonesty that occurred; and e) The actions or consequences taken by the faculty
  • Each faculty should include a statement on Academic Honesty in their syllabi such as:

    Students will be expected to adhere to standards of academic honesty and integrity, as outlined in the Student Academic Honesty Policy. All assignments must be original work, clear and error-free. All ideas/material that are borrowed from other sources must have appropriate references to the original sources. Any quoted material should give credit to the source and be punctuated accordingly.



    Academic Honesty and Integrity: Students are responsible for honest completion and representation of their work. Your course catalog details the ethical standards and penalties for infractions. There will be zero tolerance for infractions. If you believe there has been an infraction by someone in the class, please bring it to the instructor's attention. The instructor reserves the right to discipline any student for academic dishonesty, in accordance with the general rules and regulations of the university. Disciplinary action may include the lowering of grades and/or the assignment of a failing grade for an exam, assignment, or the class as a whole.

  • Faculty should keep accurate records and documents regarding the case and their own resolution and consequences for one year from the end of the term.
  • Faculty should have a discussion of academic honesty, expectations, and consequences within the first two or three class meetings in order to maintain consistency and uniformity with all classes and students.
  • Faculty are encouraged to include creative assignments that require original thought in order to reduce the incidents of student dishonesty.
  • Faculty have the ultimate responsibility and discretion when grading students who have been dishonest in class; however, faculty also have the responsibility to be fair and equitable to all students within the same class. Therefore, consequences for like offenses must be similar.
  • Grading Policy: It is suggested that each faculty member have a consistent grading policy which will be applied in all cases of academic dishonesty. For example, if an assignment where a student is caught cheating is worth more than 15% of the grade, the student may receive a "FAIL" in the class. If the assignment is worth less than 15%, then the assignment can be given a grade of "0."

Administrative Responsibilities

  • Administrators are responsible for knowing and understanding the rules of Academic Honesty to include fabrication, cheating, facilitating academic dishonesty, plagiarism and to take administrative action where necessary.
  • Administrators should facilitate a discussion of Academic Honesty at student orientation to ensure that all students are aware of the Academic Honesty issues on campus and how they will be dealt with.
  • The Dean of Students shall provide a report each quarter to the Academic Council to include aggregated data for that semester which includes the number and type of cases reported and the disciplinary actions taken.

Student Sanctions

Student sanctions, imposed by the Dean of Students, for violations to the academic honesty policy can include any of the following: a) Warning; b) Probation of Student; c) Suspension; or d) Expulsion

Definitions

Academic dishonesty is an especially serious offense. It diminishes the quality of scholarship and defrauds those who depend upon the integrity of the academic programs. Such dishonesty includes, but is not limited to, the following:

  • Cheating: Using or attempting to use unauthorized materials, information, or study aids in any academic exercise.
    • Faculty members are strongly encouraged to make every reasonable effort to foster honest academic conduct. This includes adequate communication of expectations about what kinds of collaboration are acceptable within the course. Instructors should state in course syllabi their policies and procedures concerning examinations and other academic exercises as well as the use before examinations of shared study aids, examination files, and other related materials and forms of assistance.
    • Students completing any examination should assume that external assistance (e.g., books, notes, calculators, conversation with others) is prohibited unless specifically authorized by the instructor.
    • Students must not allow others to conduct research or prepare any work for them without advance authorization from the instructor. This comment includes, but is not limited to, the services of commercial term paper companies.
    • Students who are required to do a paper in a course should assume that submitting the same or similar paper to different courses (regardless of whether it is in the same quarter or in different quarters) is not permitted without the explicit permission of the instructors of both courses.
  • Fabrication: Falsification or invention of any information or citation in an academic exercise.
    • Students must use/acknowledge the actual source from which cited information was obtained. For example, a student may not reproduce sections from a book review and indicate that the section was obtained from the book itself.
    • Students who attempt to alter and resubmit returned academic work with intent to defraud the faculty member will be in violation of this section. For example, a student may not change an answer on a returned exam and then claim that they deserve additional credit.
  • Facilitating Academic Dishonesty: Intentionally or knowingly helping or attempting to help another to commit an act of academic dishonesty.
    • For example, a student who knowingly allowed copying from his or her paper during an examination would be in violation of this section.
    • Providing information about the contents of an examination to a student who will later take the examination, or taking an examination on behalf of another student, are violations of academic honesty.
    • Plagiarism: Intentionally or knowingly representing the words, ideas, or work of another as one's own in any academic exercise, including but not limited to: a) using another person's written or spoken words without complete and proper citation; b) using information from a World Wide Website, CD-ROM or other electronic source without complete and proper citation; c) using statistics, graphs, charts and facts without acknowledging their source; d) submitting a paper purchased from a term-paper service; e) paraphrasing, which is imitating someone else's argument using other words without acknowledging the source; f) claiming credit for someone else's artistic work, such as a drawing, script, musical composition or arrangement; g) using someone else's lab report as a source of data or results; h) using one's own or substantially similar work, produced in connection with one course, to fulfill a requirement in another course without prior permission; i) submitting the results of a machine translation program as one's own work.
    • Direct Quotation: Every direct quote must be identified by quotation marks, or by appropriate indentation or by other means of identification, and must be properly cited with author(s) name(s), year of publication, page number(s), footnotes and/or endnotes, depending on the citation style used.
    • Paraphrase: Prompt acknowledgment is required when material from another source is paraphrased or summarized in whole or in part in one's own words. To acknowledge a paraphrase properly, one might state: "to paraphrase Locke's comment..." and conclude with a citation identifying the exact reference. A citation acknowledging only a directly quoted statement does not suffice to notify the reader of any preceding or succeeding paraphrased material.
    • Borrowed Facts or Information: Information obtained in one's reading or research which is not common knowledge among students in the course must be acknowledged. Examples of common knowledge might include the names of leaders of prominent nations, basic scientific laws, etc.
    • Material which contributes only to the student's general understanding of the subject may be acknowledged in the bibliography and need not be immediately cited. One citation is usually sufficient to acknowledge indebtedness when a number of connected sentences in the paper draw their special information from one source. When direct quotations are used, however, quotation format must be used and prompt acknowledgment is required.

Academic Catalogs and Handbooks

Learn more about Olivet's academic policies for undegraduate and graduate students.

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